Mailstrom is designed to give you the leverage of a powerful yet simple set of tools, so you can take control of your inbox your way. Hacking your way to Inbox Zero feels really, really good! Extra level of SPAM protection Use Mailstrom's one-click Block function to stop any unwanted senders or subjects from cluttering up your inbox in the future. Replies to messages can take up room in your Outlook inbox. You can use the Cleanup Tool to clean up a conversation, a folder, or a folder and subfolders. In this case, we’ll use it to clean up the From My Boss folder. Click the folder to select it. Click the down arrow on Cleanup Tool icon. (It’s on the Home tab to the left of the Delete icon. Use Clean Up Conversation to tidy up your email conversations and reduce the number of messages in your inbox. Select an email conversation that you'd like to clean up. Select the arrow next to Delete Clean Up Conversation. You can also clean up entire Folders.
Is your inbox looking a little too cluttered? We have organized 6 helpful tips for you to utilize in cleaning up Outlook 2016 to make for a more enjoyable user experience. With these tips, reducing clutter from your inbox will free up space have Outlook running far more efficiently.
Recognize the size of your mailbox
Check the total size of your mailbox to get an idea of how “dirty” or “clean” the way you organize emails is.
Open Mailbox Cleanup by going to File » Section Info » Button Cleanup Tools » Mailbox Cleanup, then click View Mailbox Size. The resulting window that is displayed will tell the Size (without subfolders) and the Total Size (including subfolders) of your mailbox. Microsoft does not recommend going beyond 8 GB in total size, as this will greatly deplete performance and slow your inbox down. However, even just 1 GB of email content is considerably large, so you may notice a slower inbox far before you reach 8 GB.
Conversation Clean Up feature
The Clean Up command is a quick and effortless way to reduce redundant emails. A “Conversation” in Outlook is essentially an email thread starting from the first email sent out down to the last reply.
When you hit the “Clean Up” button, messages that are already contained within one of the replies are deleted, thus reducing redundant messages. This feature can reduce your inbox messages by 35% quickly and efficiently without deleting anything you might need. Microsoft recommends keeping under 5,000 messages.
Manage Sent Items
Your sent folder is a copy of every message you’ve ever sent. If you’ve got old sent messages you no longer need for reference, delete them to free up room.
TIP: Outlook also provides an archiving service that lets you move messages older than a custom, specified time to another folder. Go to File » Options » Advanced, then under “AutoArchive” click “AutoArchive Settings” to select how often you want it to run and if you’d like old items deleted automatically.
Get Rid of Junk Emails
Microsoft’s Malicious Software Removal tool automatically sorts items deemed potentially malicious into the Junk Folder. Deleting these regularly will free up significant room in the long run, as this tool updates regularly as new messages come in. Simply delete manually by selecting an email and right-clicking to “Delete” or right-click your Junk Folder and select “Empty Folder’.
TIP: If a message is not junk, right-click it, find “Junk”, then select “Not Junk” and it will move back into your inbox.
Empty the Deleted Items folder
Everything just deleted winds up in this folder. Deleting them here will get rid of these messages permanently, finally giving you the space you need! The process to empty the Deleted Items folder is the same as emptying other folders, simply right-click and select “Empty Folder”.
Save Attachments to your Computer
To keep an inbox free of clutter, consider organizing your attachments (anything from images and videos to documents and spreadsheets) by saving them to folders on your computer instead of keeping them in Outlook. Deleting messages with attachments after you’ve saved what you’ve needed (and no longer need the email message for reference) is key to freeing up room as new messages come in and keeping an organized computer.
As always, the team at Brave River Solutions is here for you. Feel free to give us a call at 401-828-6611 or fill out the contact form on the right side of the page if you need further assistance.
If you are getting a message of an oversized PST file and you want to reduce the size of the PST file by cleaning up the junk file? But while trying to clean up the junk like duplicate emails, contacts, attachments, and other stuffs using Outlook Cleanup you will notice an error that Outlook Cleanup Tool not working.
Now, if you in such kind of situation and want to know the solution, then you are on the right page. Here in this write-up, we are going to discuss the reason why users facing this issue and how to use Outlook Cleanup Tool in the right way. Also in addition we also learn about the automated way to delete duplicate or junk files from Outlook. So with further ado let’s jump into the blog!
Reasons Behind Outlook Cleanup Tool Not Working
Will if we talk about the reasons, then there is several and in this section, we will cover some of the major ones
- Outdated Outlook Application- Sometimes outdated Outlook is the main culprit that causes this issue.
- Wrong Microsoft Office Configuration – While installation of Microsoft Office is something get wrong, then you will notice this Outlook Cleanup tool not working issue.
- Wrong Working Steps – Sometimes users tried the wrong steps and due to that they are not able to use the Outlook Cleanup tool in the right way.
Method to Fix the Issue of Outlook Cleanup Tool Not Working
#Fix 1: Update MS Outlook
Perhaps there is a flaw in that version of MS Outlook that causes Outlook to crash. So, to address this issue, you may upgrade the out-of-date Outlook version, and the instructions below outline the procedure in full.
1. To initiate the process first open and start Outlook.
2. Now, select the File menu item.
3. Then, on the left-hand side panel, select the Office account.
4. Then, next to the Office updates, click on the Update choices button.
5. To update the Outlook software, click the Update Now option.
# Fix 2: Reinstall MS Office Program
If you are still encountering the 0xc0000142 problem in Outlook after restoring the system to an earlier date, you must restore your MS Office software. To do so, simply follow the instructions below:
1. To begin, go to your Windows machines Control Panel.
2. Now, choose Programs, followed by Programs and Features.
3. Look for Microsoft Office in the list.
4. Then, right-click and choose the Change option.
5. Now, choose the Online Repair option and click Continue, then follow the on-screen instructions.
6. When the repair is complete, restart your computer and launch Outlook.
#Fix 3: Right Way to Use Outlook Cleanup Tool
As we said earlier that sometimes users follow the wrong steps in order to clean the jukn or duplicate file from the Outlook PST file. Now, we all know that it is an in-built feature of Microsoft Outlook to keep the Outlook PST file clean. Moreover, here in this section, we are going to discuss the right way to use the Cleanup utility. Follow the steps below to begin the cleanup process:
1. Sign in to your account in Microsoft Outlook.
2. Select the folder containing identical emails.
3. Click on the Home menu and then click Clean Up Option. You will find three options:
4. Clean Up Conversation
5. Clean Up Folder
6. Clean Up Folder and Subfolder
7. If you right-click on a deleted item and then click on the empty folder, the emails will be permanently erased.
Additional Solution
After attempting all the above techniques if you are still facing the Outlook Cleanup tool not working issue, then an alternate technique to clean up the junk or duplicate items from Outlook and maybe it is the best option for you. SysTools Outlook Duplicate Remover is a powerful tool for removing duplicate from Outlook.
In addition, this application eliminates duplicate emails, contacts, calendars, journals, and notes from Outlook OST/PST/BAK files in bulk with no data loss.
Now, follow the steps below to delete duplicate tasks from Microsoft Outlook.
Clean Up Tool For Outlook On Desktop
1. Install and run the software on your local system.
2. Select the Add Files or Add Folder option to add PST/OST/BAK files.
3. To remove duplicates, pick the Within Folder or Across Folder option.
How To Use Outlook Cleanup Tool
4. Change the target place to save the result by clicking the Change button >> Open.
5. From the Select filter and duplicate criteria menu, select Outlook Items.
6. Select the Specified duplicate criteria option to select characteristics or fields to eliminate duplicate tasks such as Subject, Start Date, Due Date, and others.
7. Finally, press the next button to begin the process of removing duplicate items from Outlook.
Further Software Amazing Features.
Retain Data Properties- This Outlook duplicate removal application can maintain the folder’s structure and keep the metadata throughout the operation.
Displaying various fields – The tool lets you delete duplicate data items from Outlook account with options like BCC, Subject, Cc, Start Date, Body, and many more.
Various removal options- This duplicate tool removes duplicate Outlook things such as permanently delete, move to the deleted item folder, move to the folder, flag, etc. This removal tool allows removing duplicate items from Outlook.
Also Read: Why Do I Receive Duplicate Emails in Outlook
End Words
Duplicates or junk items in Outlook are particularly difficult to handle since there are several performance problems. And if you are getting Outlook Cleanup tool not working error while removing unwanted files, then it is very frustrating Therefore the above-mentioned essay covers everything feasible in Outlook to resolve Cleanup tool not working issue. In addition, we have also discussed the automated way to deal with Outlook unwanted items.